Setting Up Automatic Replies with an 'Out of Office' Message on Mac

If you're using a Mac and want to set up automatic replies for when you're out of the office, there are a few different ways to do it. However, unlike Windows users who have the option to use the built-in Mail app or the Outlook app that comes with Microsoft 365, Mac users only have access to the old Outlook app.

Unfortunately, this means that you won't be able to create automated replies using the rich text editor in the new Outlook experience on Mac. But don't worry, we've got a step-by-step guide to help you set up automatic replies using the old Outlook app.

To start, open the Outlook app on your Mac and click on the 'Mail' tab from the left sidebar. Then, click on 'Automatic Replies' at the top of the window. This will take you to the automatic reply settings page where you can customize your out-of-office message.

From here, you can choose when you want your replies to start and end, as well as set a specific time period for which you want them to be enabled. You can also select who you want to send automatic replies to - either within your organization or outside of it.

Once you've customized your settings, click the 'Save' button at the bottom of the window to save your changes. From now on, Outlook will automatically send out your pre-set reply message to anyone who emails you during the specified time period.

It's worth noting that if you enable automatic replies, they will continue until you turn them off. So be sure to set a specific end date or time to avoid having your out-of-office message sent indefinitely.

If you want to create different automatic replies for within your organization and outside of it, you can do so by selecting the 'Send replies' option at the bottom of the window. This will give you the option to customize your reply message for each group separately.

In conclusion, setting up automatic replies with an out-of-office message on Mac may not be as seamless as on Windows, but it's still possible using the old Outlook app. By following these steps, you can ensure that anyone who emails you during your absence receives a timely and personalized response.

Outlook out of office on mac